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National Hispanic Institute 

COVID-19 Policies 

December 2021

The COVID-19 pandemic is ever-evolving and rapidly changing. We are focused on taking all reasonable measures to prevent the spread of COVID-19 at 2022 programs sponsored by NHI headquarters at partner colleges and universities. 

  1. The safety and health of participants, volunteers, and staff is always the highest priority at the National Hispanic Institute. 
  2. All 2022 NHI programs will adhere to the guidelines and regulations from the CDC, federal, local health officials, and university host institutions with respect to COVID-19. 
  3. All persons who enter campus spaces for the purpose of interacting in an NHI program will be previously fully vaccinated for COVID-19 with a vaccine recognized by the W.H.O. and must present valid proof of vaccination. 
  4. It is the responsibility of each individual, including staff, volunteers, and participants, to get to the door of the campus at drop off and pick up. NHI shall not be responsible for transportation to and from the program site for any individual. Although, NHI Administration reserves the right to arrange transportation as is consistent with internal policies. 
  5. All participants, volunteers, and staff will be required to provide a negative, FDA-approved COVID-19 screening test performed 3 days prior to their scheduled arrival to the program. In the event of a positive test, students will be invited to join the virtual programs and no refunds will be given. 
  6. NHI Medical Waiver shall be modified to include documentation of vaccine status. 
  7. All staff, participants, and volunteers must pass an FDA-approved COVID [rapid]test provided by NHI upon arrival to campus and must adhere to campus-based protocols for further COVID-19 screening. 
  8. Visitors are allowed on campus at designated times only. All visitors must comply with program COVID protocols, provide proof of vaccination, and either provide a negative COVID test taken within 72 hours before their arrival or take a COVID test on arrival before having access to the program.
  9. Parents and/or guardians shall remain in their vehicles at program drop off and pick up. 
  10. The program shall have access to medical providers 24/7. 
  11. Measures shall be taken to monitor and address possible COVID-19 symptoms, including wellness surveys and temperature checks. 
  12. Any person at an NHI program who screens positive for symptoms consistent with COVID-19 will be subject to quarantine, pending a negative test result by an FDA-approved COVID-19 PCR test. Furthermore, any individual who has been in close contact with a person diagnosed with COVID-19 is subject to this protocol in accordance with CDC guidance. Refunds will not be granted, but the individual and others considered at-risk due to close contact will have the opportunity to join the virtual programs without an additional charge. 
  13. Individuals under quarantine or isolation as per this policy will be monitored regularly. Provisions will be made for their usual daily needs including meals and hygiene. 
  14. Additional COVID-19 testing performed on-site at in-person programs, including testing required for return travel, will be billable to individual participants and/or their legal guardians. 
  15. Everyone at the program will be required to wear a mask at all times while indoors and at the discretion of NHI staff per CDC guidance outdoors. All participants and staff are to adhere to social distancing requirements - as perCDC guidelines. No physical contact will be allowed. 
  16. Staff shall receive training on how to ensure the health and safety of everyone at the program including protocols to safely isolate, confirm, respond, and remove any participant or staff member with suspected COVID-19. This also includes training on routine cleaning and disinfecting of facilities, activities, and equipment. 
  17. NHI will implement CDC-recommended transmission-mitigation strategies, including the provision of hand sanitizer, disinfecting supplies, and implementing visual cues and physical barriers to maintain social distancing at each program(this can include printing signs, tape on the floor, physical dividers, etc.). All individuals at in-person programs are required to bring their own face masks and/or PPE as required by CDC guidelines. 
  18. Physical distancing for activities, dorm room accommodations, and dining shall be adjusted at each program as per CDC guidelines and local campus policies.
  19. Exercise may be conducted outdoors adhering to CDC guidance for mask usage and physical distancing. If outdoor exercise is not possible, exercise shall be held in an indoor area at the discretion of NHI staff following CDC guidance. 
  20. If prior to the program the environment of national or state (i.e. where the program is held) rates of transmission exceed moderate transmission rates as per guidance from the Center for Disease Control and Prevention, NHI reserves the right to transfer the program to a virtual format. 
  21. Any person at an NHI program, including staff or participants, may be dismissed from the program without refund of tuition should they demonstrate a repeated disregard for published and established safety precautions being followed by all members of the National Hispanic Institute at its in-person programs. 
  22. NHI HQ shall communicate the COVID-19 policies and procedures to participants, parents, and staff prior to programs via the website, email, video, social media sites, and/or any other means possible. 
  23. Participant cohorts will be limited to no more participants than can occupy program space while meeting university, local, and CDC guidelines for physical distancing. 
  24. Program staff should provide at a minimum sufficient adult supervision to oversee activities of underage individuals in accordance with the number of cohorts permissible when adhering to university, local, and CDC guidelines for physical distancing. 
  25. The National Hispanic Institute will adhere to its reporting responsibilities in accordance with host institution, local, state, and federal laws and regulations, including but not limited to the Health Insurance Portability and Accountability Act (HIPAA). 
  26. Costs associated with the care and supervision of any individual at an NHI program beyond the published program dates are the sole responsibility of each individual participating in NHI programs, or their legal guardian(s). 
  27. The National Hispanic Institute will make students aware of technological requirements of in-person programs, including the electronic devices and communication platforms for individuals that may be necessary to support COVID-19 protocols. 
  28. Families and organizations that sponsor students will be provided a final deadline to join the in-person program and will be asked to assume the full financial risks for both tuition and any other cost of participation, without refund.
  29. NHI reserves the right to change or amend the COVID-19 policies and procedures as the pandemic progresses. NHI headquarters shall communicate the changes or amendments to attendees.

CONTACT US:         Tel: +1 (512) 357-6137     |     Fax: +1 (512) 357-2206     |    info@nhimail.com

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